Terms and Conditions Trails Indemnity Agreement Privacy Policy

Alexandria Country Inn Terms and Conditions

Check-In Time 02:00 PM | Check-Out Time 11:00 AM

This Agreement is entered into between Alexandria Farm, as the SERVICE PROVIDER, and you, as the SERVICE USER.

Kindly note to confirm reservations a 50% deposit is payable within 24 hours in order to secure your booking – (or within 12 hours if enquiry is made 3 days or less before the expected date of arrival).

Kindly email deposit confirmations: Please note we are unable to hold bookings for which confirmation payments have not been made. Once a deposit is paid we will hold the booking for you and turn away other guests. In the circumstances, we regret no exceptions, even for personal emergencies, infrastructural lapses or Acts of God. This also applies to changes in dates, guests, or terms of the original booking. (If we are able to re-sell the room we will arrange for a refund of the deposit – or part thereof for a re-sale of a portion of the original booking – less a 10% handling fee plus VAT.) The balance is payable on arrival. Full Credit card details will be accepted in lieu of deposit from which we will deduct full balances so as to avoid unnecessary transaction fees. By providing credit card details in lieu of a deposit, the cardholder grants Alexandria Farm the right to debit the card with the above charges and indemnifies the guest house against any possible chargebacks.

Check-in is between 14:00 and 18:00. Guests are welcome to check in earlier, but we cannot guarantee rooms will be ready before 14:00. Later check-in is not a problem, but guests must please advise us so that necessary arrangements can be made. No check-ins will be accepted after 21:00. Checkout is before 11:00 on the day of departure. However, luggage may be left with us after check-out and collected later in the day. Right of admission is reserved. Guests attend this establishment at their own risk. We specifically request that children not be permitted to swim without a parent or guardian present. Vehicles are parked in the parking area or on the road at the owner’s risk.

The proprietor, its agent/s and/or its employees (“the proprietor”) shall not be liable for, and the guest/s hereby waive/s and abandon/s any claims of whatever nature including but not limited to that for theft, injury, loss, or damage of whatever nature, against the Proprietor, whether arising from the Proprietor’s default, negligence or otherwise. Guests in addition to the aforesaid, hereby indemnify the Proprietor against any claims which may arise from whatever nature, whether arising from the proprietor’s default, negligence or otherwise. Should guests accommodate additional guests they will be billed for overnight visitors at our normal sharing rates and subject to a maximum occupancy of room/cottage.

Additional guests over and above the maximum allowed number of guests will be turned away and no refunds will be given; All rooms/cottages are non-smoking – please note that smoking inside rooms/cottages will incur actual restoration costs and damages if we have to turn other guests away due to rooms/cottages being uninhabitable; Lost keys – guests will be charged the fee for replacing all locks and remotes for the guest house/property as may be required for security purposes; Damage to property or possessions – guests will be charged replacement costs for item/s.

Late check-out (without prior arrangement). Cancellation Policy NON ARRIVAL or LATE CANCELLATION (less than 2 days)- guest forfeits 100% of the total accommodation amount

Alexandria Trails Indemnity Agreement

ACCIDENT WAIVER AND RELEASE OF LIABILITY I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH THIS EVENT, including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault. I certify that I am physically fit, have sufficiently prepared or trained for participation in this activity, and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related reasons or problems which preclude my participation in this activity.

I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate and that it will govern my actions and responsibilities at said activity. In consideration of my application and permitting me to participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this activity, THE FOLLOWING ENTITIES OR PERSONS: Alexandria Trails and/or their owners, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

(B) INDEMNIFY, HOLD HARMLESS AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release or otherwise. I acknowledge that Alexandria Trails and their owners, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

I acknowledge that this activity may involve a test of a person’s physical and mental limits and carries with it the potential for death, serious injury, and property loss. The risks include but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity.

These risks are not only inherent to participants but are also present in volunteers. I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity. I understand while participating in this activity, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers and assigns. The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT OF MY OWN FREE WILL.

Please read, and complete our form here: https://www.alexandriafarm.co.za/wp-content/uploads/2023/03/Alexandria-Accident-Waiver-and_Release-of-Liability-Form.pdf

Accident Waiver and Release of Liability Form

I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH THIS EVENT, including by way

of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault.

I certify that I am physically fit, have sufficiently prepared or trained for participation in this activity, and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related reasons or problems which preclude my participation in this activity.

I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate and that it will govern my actions and responsibilities at said activity.

In consideration of my application and permitting me to participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

THE FOLLOWING ENTITIES OR PERSONS: Alexandria Trails and/or their owners, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

(B) INDEMNIFY, HOLD HARMLESS AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any

and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release

or otherwise.

I acknowledge that Alexandria Trails and their owners, officers, volunteers, representatives, and agents are NOT responsible

for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity.

I understand while participating in this activity, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers and assigns.

The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT OF MY OWN FREE WILL.

Alexandria Farms Privacy Policy

Who we are: Alexandria Farm

Trails | Country Guesthouse | Eastern Free State

Our website address is: https://www.alexandriafarm.co.za/

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